Virtual Collaboration Protocol

This is an entry page for discussion on the Virtual Collaboration Protocol provided by Rob Cross.

Attached is the protocol that Rob has generated to guide interactions for distributed collaboration among the WoSCR community. Please review and provide your input and thoughts on it. The protocol is attached as a MS Word .docx file (direct link here).

Discussions will be via attaching comments and replies here on http://openvce.net/vce-protocol and changes to the .doc file (with track changes on) can be made if people want to make substantive comments. They can be sent directly to Rob Cross or anyone can upload the modified copies if they wish and give the link to Rob Cross as that can be a more effective way to share the content.

A document on the use of Cmaps to use the protocol by Brian Moon is also attached as a MS Word .doc file (direct link here).

The top level process of the virtual collaboration protocol is here as a Standard Operating Procedure for "Collaborate".

Virtual Collaboration Protocol: video introduction (M4V and WMV) - download [backup 1] [backup 2]

  1. Part 1 - 00:00 - 02:30 Introduction to VCP for VCEE
  2. Part 2 - 02:30 - 07:06 Pre-Meeting 1 - Establish Process Coordinator, Invite Team, Individual Inputs
  3. Part 3 - 07:06 - 13:25 Meeting 1 - Introductions, Process Roles, Integrated Problem Map
  4. Part 4 - 13:25 - 23:00 Pre-Meeting 2 and Meeting 2 - Expertise, Mapping to Problem, Reach-out, Assignments, Introduce Solutions
  5. Part 5 -  23:00 - 28:00 Pre-Meeting 3, Meeting 3 and Afterwards - Individual and Sub-teams Develop Solutions, Case Planner and Integrator Work, Report-out, Solution Refinement, Solution Completion 

 

Procedure: collaborate

See also http://openvce.net/wiki/Protocol_summary for a Wiki page exploring similar protocol support from OpenVCE.net facilities.

Activities

SOPs and Tools

Form Team:
  • State objective or task as a "Case" [added by AT]
  • Identify Process Coordinator
  • Identify Initial Team Members
Prepare for First VCE Meeting:
  • Introduce Process Coordinator
  • Communicate "Case" for Team Members
  • Establish Core Problem Dimensions
  • Schedule meeting - Doodle Poll
  • Make or refer to existing Personal Blog Entry or put entry in Case Forum Topic
  • Put contents in Case Wiki
  • Put entries in Case Forum
  • Create Case Cmaps
Hold First VCE Meeting:
  • Perform Introductions
  • Agree on Team Process Guidelines
  • Define Core Problem Dimensions
  • Rate Core problem Dimensions
  
  • Post Introductions in Personal Blog
  • Put contents in Case Wiki
  • Put entries in Case Forum
  • Refine Case Cmaps
Prepare for Second VCE Meeting:
  • Develop Awareness and Bases of Expertise within the Team for each Core Problem Dimension
  • Schedule meeting - Doodle Poll
  • Put contents in Case Wiki
  • Put entries in Case Forum
  • Refine Case Cmaps
Hold Second VCE Meeting:
  • Agree on Task Roles
  • Discuss Norms and Solution Development Process for each Core Problem Dimension
  
  • Put contents in Case Wiki
  • Put entries in Case Forum
  • Refine Case Cmaps
Prepare for Third VCE Meeting:
  • Produce Initial Individual Solution Templates
  • Provide Comments On All Individual Solution Templates
  • Update Individual Solution Templates with Feedback
  
  • Schedule meeting - Doodle Poll
  • Put contents in Case Wiki
  • Put entries in Case Forum
  • Refine Case Cmaps
Hold Third VCE Meeting:
  • Present Interim Solutions
  • Identify Gaps
  • Compile Full Plan Document
  • Post Initial Integrated Plan Document
  • Complete (?what)
  
  • Put contents in Case Wiki
  • Put entries in Case Forum
  • Refine Case Cmaps

Virtual Collaboration Protocol Draft

To go here if Rob Cross wishes, and to test use of Drupal books for such products.